Highlights in the order they went into production (at the developer's own association). Details are also reflected in the relevant sections.
Unidentified withdrawals: one button, hold queue, automatic matching with order emails Live
Unidentified withdrawals in the bankbook are matched automatically every day. Order-confirmation emails from Amazon, MonotaRO, Bousui Zairyoya Ichiban and others, plus Amazon's PDF receipts (including emailed receipts), are imported from Gmail, matched to withdrawals by amount and payer name, and the account is set by the journal dictionary. Only undecided items go “on hold (unidentified withdrawals).” Small VISA debit purchases are matched by payer-name suffix plus an amount range, and unidentified deposits follow the same flow. Photos of paper receipts (jpg, png, webp) can be attached to the hold screen as evidence (originals) — photos are neither read nor matched.
Invoice email → linked to or creates a scheduled payment automatically Live
Vendors' invoice emails are linked automatically to scheduled payments, or a new one is created. When the amount comes from only one reading, it is marked “please check” and never passed through silently.
Payment applications in Kurasel (registered automatically) Live
A browser agent registers payment applications, and the Chair approves them with his own ID. The AI goes only as far as the application; money is transferred by a person.
Year-end statements and the closing table Live
A “Year-end” group in the sidebar. Seven statements are fetched automatically from Kurasel's “print year-end documents,” read and entered into the closing table and the budget actuals. Differences between re-fetches are compared period by period and the Chair finalizes. The “figures” section of the annual meeting agenda is merged from the database into Word.
General meetings: choice of voting entry, per-unit QR, watermarked documents Live
The voting entry point is chosen per meeting: “owners' portal” or “QR.” A vote marked as proxy carries no yes/no, and for paper and online votes from the same unit, the later registration wins. QR key expiry follows the meeting's submission deadline. Meeting documents are published on the portal watermarked with the unit's name. The voting form is laid out so text never overlaps the ruled lines.
To-do cards · timeline · year view Live
The “This week / this month” card lines up deadlines in one column (items left overdue are shown collapsed). The timeline fits on one card, and the fiscal year is read from the registered fiscal period. The concierge knows today's date (Japan time, with the weekday) and answers “this week / next week / this month” with the date range.
Budget: draft CSV import · start of the fiscal year in cash flow Live
A draft budget CSV is imported into budget lines in one go (preview → import, all or nothing), including overwriting existing lines. Cash flow for the three funds reads the start month from the registered fiscal period, removing the hard-coded April start.
Photos and “manuals and instructions” in the document library Live
Store jpg, png and webp; sharing with vendors comes with a preview. Photo location data (GPS) is removed on save.
Vendors Live
Work schedules notify the linked vendor automatically, and publishing to the vendor portal is the default. Notice emails go to every contact with an email address, one by one. The vendor-portal entrance shows no internal names in the URL. Vendor messages show the newest on top.
Bike parking: register, CSV import, bulk assignment, confirmation letters Live
Register and CSV import (number ↔ bicycle), bulk assignment of sticker numbers, and confirmation letters to unit owners with their replies recorded.
Arrears reminders In development
Reads Kurasel's failed direct debits (insufficient funds) and keeps a list of arrears and a log of reminders. An A4 reminder letter is generated automatically (filling in the total for the next debit date, the amount to deposit by the day before and the contract's late-payment clause; the document number is the issue date plus a serial number). A person sends it.
E-approval of minutes (Docusign) In development
Signature fields for the Chair, Vice-Chair and Auditor are added to the board minutes, and the app prepares the Docusign draft. The Chair presses send (the app itself sends nothing outside). The signed PDF and the certificate of completion are imported automatically and kept in the approval record.
Automatic invoice retrieval In development
Invoices are fetched automatically from sites where you log in to download a PDF (phone, telecom, office equipment, electricity and so on) and linked to scheduled payments.
Decide from a photo of a paper receipt In development
The amount is not read from the photo; the photo is linked as evidence to the bank withdrawal (date, merchant name). The account is set from the journal dictionary.
Hiring tradespeople In development
A simple way for the association to recruit tradespeople directly for repair work and other jobs, and to accept their applications.
